Post by Suzanne Raouf
How often do you log into your Gmail and see “Inbox (41)” or maybe its more like “Inbox (1947)”? Organization (of any kind) can be daunting, but it can be simple if you know how to utilize the tools Gmail offers. I use three features to keep my inbox organized:
Step 1: Labels
Use labels to track the messages you receive that revolve around a certain theme. In college, I had labels for all of my classes, so if I was looking for a particular email, I could use the labels to ease my search. Each label you set up acts as a folder so if you archive a message that is labeled, you can find it in that label. Simple, right?
How do you make labels? On the left hand side of your screen under your Inbox, you’ll see a drop down menu. Click the drop down and then click on “Create new label.” The next screen will take you to name the label and the option to nest under a previously existing label.
Step 2: Filters
Filters are helpful for sorting specific messages before they reach your inbox. For example, I have a filter set up so that when I get an email notification from a social network, it skips my inbox and gets sent to a specific folder. This way, these unimportant emails don’t cloud my inbox. You can set up filters by a variety of indicators including keywords, subject or sender.
How to set up filters? Simple. Just click on “Create a filter,” right next to the search bar at the top of your Gmail screen. Follow the instructions to create filters to your liking!
Step 3: Archiving
This is my favorite way to sort through a messy inbox. After I read the emails that come to my inbox, I either archive it or let it sit in my inbox. The only time I keep an email in my inbox is when it still needs attention. Whether I need to respond or it is used as a reminder to book a flight or use a Groupon, seeing the email in my inbox helps remind me what needs to be done.
Archiving is super easy. Select the email and then click archive, or press archive while the message is open.
There is no excuse to let your emails pile up, so get to it and get organizing! Did I miss anything? What are your favorite ways to keep your inbox tidy?